Business Services Administrative Coordinator

Advantage Consulting Group - null, United States

Tagged:  Office, Administrative

Business Services Administrative Coordinator

Position Summary

The Business Services Administrative Coordinator performs a variety of administrative tasks relating to tax processes and is responsible for providing support across the firm. The Business Services administrative team works as a collective group to consistently and efficiently complete a series of core business tasks in support of business operations. Assist with a variety of administrative tasks relating to tax processes and support queues, such as client document maintenance, and Docusign.
Primarily we are looking for two temps that will be doing a lot of filing into our binder maintenance system. They will also be matching 8879s to filings and putting them into the binders as well. Lastly pulling docusigns down and submitting to efile. This individual needs to be VERY detail oriented and driven to get their work down on their own. They can be remote or if they want to be in office they can be in any office across the US.

Individuals who thrive with our team exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Schedule: Monday-Friday, standard business hours

Pay: $24-$26+/hr doe

Essential Duties and Responsibilities

• Assist with a variety of administrative tasks relating to tax and assurance processes and support
queues, such as client document maintenance, e-filing and confirmations

• Serve as point of contact for internal clients regarding general administrative processes, including
quality control items, new client set up and record management

• Perform client engagement management activities as needed, such as binder maintenance, new client acceptance, confirmations, electronic filing, invoice look- up and other core business support functions

• Seek opportunities to collaborate on administrative functions within the team

• Draft, edit, and proofread business correspondence

• Assist with the coordination of internal and external clients including screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients when appropriate

• Assist with tax return processing and delivery during deadlines

• Assist with the production of client deliverables

• Other duties and special projects as assigned

Qualifications

• High School Diploma/GED required

• Min. 1 year of related experience required; experience in a professional services environment preferred

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

• Strong verbal and written communication skills including the ability to articulate complex issues

• Strong attention to detail, commitment to producing accurate work in a timely manner

• Effective time management and organizational skills, proven ability to prioritize while simultaneously
managing numerous project/processes often under tight deadlines

• Ability to collaborate and work effectively across functions/departments while building trusted
relationships and positively influencing others

• Ability to handle sensitive situations and confidential information with discretion

• May require some overtime hours

Compensation $24-$26/hr doe

Posted: Thursday, January 23, 2025
Job # 862